Accounts Payable Specialist

Los Angeles, California, United States · Administration and Operations/Finance expand job description ↓

Description

About the Lucas Museum of Narrative Art

Founded by philanthropist and filmmaker George Lucas and his wife, Mellody Hobson, Co-CEO and President of Ariel Investments, the Lucas Museum of Narrative Art will inspire current and future generations through the universal art of visual storytelling. The museum will present a permanent collection and rotating exhibitions for diverse public audiences which will feature illustrations, paintings, comic art, photography, and an in-depth exploration of the arts of filmmaking (including storyboards, costumes, animation, visual effects, and more). Extensive education programming designed for all ages will explore innovative ways for visitors to engage with narrative art. Designed by renowned architect Ma Yansong of MAD Architects and under construction in Los Angeles’ Exposition Park, the museum will feature new public green space, state-of-the-art cinematic theaters, a research library, numerous spaces for onsite education, restaurants, retail, and event spaces. Additional information at lucasmuseum.org.


Equal Opportunity Policy

The Lucas Museum of Narrative Art embraces diversity and equal opportunity. We are committed to building a team that represents and supports a variety of backgrounds and perspectives. The Lucas Museum fosters a work environment that is free of discrimination and harassment, whether based on race, national origin, gender, gender expression, religion, ethnic background, age, disability, marital status, sexual orientation, or any other criterion prohibited by applicable federal, state, or local laws. We believe that diversity and inclusion among our team is critical to our success, and we seek to recruit, develop, and retain talented people from a diverse candidate pool. Applications from traditionally underrepresented communities are encouraged.


The statements in this description represent typical elements, criteria, and general work performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the job.

Applicants interested in this role are strongly encouraged to apply at: lucasmuseum.workable.com


Position Summary (Intent and purpose of the role)

Reporting to the Controller (Director of Finance and Accounting), the Accounts Payable Specialist is responsible for all accounting work associated with processing, reconciling, tracking, and payment of accounts payable. This role carries out responsibilities in the following functional areas: adhering to a standard matching process; managing all vendor responsibilities related to finance; coding invoices, expense reports, check requests, etc. with correct codes to ensure proper entry into the financial system; and handling a range of special projects in service of supporting the Finance and Accounting Division of the Museum.

All staff at the Lucas Museum of Narrative Art lead through a deep commitment to diversity, equity, and inclusion, both within the Museum and with the communities that we serve.

This is a non-exempt, hourly, benefits-eligible role with an expected opening salary range of $25.07-27.35 per hour. An attractive compensation package will be offered to the successful candidate(s).

Core competencies for this role

  • Following Instructions & Procedures - Appropriately follows instructions; follows procedures and policies; keeps to schedules; arrives punctually for work and meetings; demonstrates commitment to the organization; complies with legal obligations of the role
  • Analyzing - Analyzes numerical data, verbal data and all other sources of information; breaks information into component parts, patterns and relationships; probes for further information or greater understanding of a problem; makes rational judgements from the available information and analysis; produces workable solutions to a range of problems; demonstrates an understanding of how one issue may be a part of a much larger system;
  • Adhering to Principles & Values - Upholds ethics and values; demonstrates integrity; promotes and defends equal opportunities, builds diverse teams; encourages organizational and individual responsibility towards the museum stewardship;
  • Presenting & Communicating Information - Speaks clearly and fluently; expresses opinions, information, and key points of an argument clearly;
  • Adapting & Responding to change - Adapts to changing circumstances; accepts new ideas and change initiatives; adapts interpersonal style to suit different people or situations; shows respect and sensitivity towards differences; deals with ambiguity, making positive use of the opportunities it presents;

Primary Responsibilities & Accountabilities

Accounts Payable Operations

  • Effectively perform the daily operations of the organization’s accounts payable processes and ensure the accuracy, timeliness, and integrity of financial data:
    • Input invoices and wires into the accounting systems and ensure invoices are recorded to the proper general ledger account and project in the proper accounting period;
    • Reconcile and initiate payment for purchase & travel credit card transactions and ensure that charges are recorded to the proper general ledger account and project in the proper accounting period;
    • Prepares analysis of accounts, as required;
    • Provides training to internal employees on accounts payable and expense reimbursement requests.
  • Maintain all accounts payable records and files thoroughly and accurately, in accordance with Museum policy and accepted accounting practices:
    • Track all payments and expenditures including, but not limited to payroll, purchase orders, invoices, statements, and more;
    • Match invoices to checks, obtain all signatures for checks and distribute checks accordingly;
    • Support Controller with analysis and follow-up on clearance accounts and account discrepancies;
    • Assist in month-end and year-end closings and audits;
  • Follow the standard matching process to ensure that a payment is complete and accurate; match invoices to purchase orders and receiving reports:
    • Verify accuracy and completeness of accounting documents, identify discrepancies, resolve issues, and determine appropriate course of action;
  • Successfully manage all vendor responsibilities related to finance:
    • Review all invoices for appropriate documentation and approval prior to payment;
    • Prepare checks and ensure all negotiated contracts are paid as agreed on;
    • Respond to vendor inquiries and follow up on pending issues by resolving discrepancies with vendor and internal customer;
    • Monitor and report on outstanding invoices;
    • Obtain vendor statements, or correspondence, at quarter-end and determine accruals for unbilled services and/or goods received, but not invoiced to ensure proper period cutoff;
    • Track and maintain all vendor contracts ensuring accuracy of payments.

Special projects and other duties as designated by Controller, Managing Director of Finance or assigned designee.

Requirements

Education / Experience:

  • Bachelor’s degree in accounting or business, equivalent experience may be substituted for this requirement;
  • Accounting background with a minimum of two (2) years of prior experience in the accounts payable capacity;
  • Previous office experience required;

Skills:

  • Strong technical GAAP accounting skills;
  • Strong skills using the Microsoft Suite of products (Excel, Word, and PowerPoint) and computerized accounting systems;
  • Hands-on approach with attention to detail, organization, reliability and a get-it-done attitude;
  • A collaborative team player with highly developed interpersonal skills who can relate to diverse internal and external audiences;
  • Strong partnership and collaborative style with outstanding communication skills (written, verbal and presentation);
  • Must be able to work independently and maintain a high level of productivity;
  • Self-motivated and highly experienced with multi-tasking;

Knowledge:

  • Solid financial and accounting knowledge of standards, process, reporting and systems;
  • Comfortable in transitional situations where there is rapid change and ambiguity;

Abilities:

  • Ability to work with individuals to articulate an understanding of the business through the numbers;
  • Ability to command credibility and influence outcomes at the highest levels of an organization;
  • Ability to think strategically and act tactically.

Benefits

Salary and titles will be assigned commensurate to the successful candidate’s education and experience. An attractive compensation package will be offered to the successful candidates

The Lucas Museum of Narrative Art is proud to offer the following benefits to our full-time, benefits eligible staff:

  • Health Insurance
  • Dental Insurance
  • Vision Insurance
  • Life Insurance
  • Voluntary Supplemental Life Insurance
  • Accidental Death & Dismemberment Insurance
  • Voluntary Accidental Death & Dismemberment Insurance
  • 403B Plan with employer match
  • Parental Leave
  • Family Medical Leave
  • Healthcare Spending Account
  • Dependent Care Spending Account
  • Commuter Spending Accounts
  • PTO (starting at 26 days your first year)
  • Paid Holidays
  • Employee Assistance Program
Personal information
Your Profile
Application Details
Do you have at least two (2) years of experience rolling out new policies and procedures?
Do you have experience working for a non-profit?