Rights and Reproductions Specialist
About the Lucas Museum of Narrative Art
Founded by philanthropist and filmmaker George Lucas and his wife, Mellody Hobson, President of Ariel Investments, the Lucas Museum of Narrative Art will inspire current and future generations through the universal art of visual storytelling. The museum will present permanent collection and rotating exhibitions for diverse public audiences which will feature illustrations, paintings, comic art, photography, and an in-depth exploration of filmmaking (including storyboards, costumes, animation, visual effects, and more). Extensive education programming designed for all ages will explore innovative ways for visitors to engage with narrative art. Designed by renowned architect Ma Yansong and under construction in Los Angeles’ Expo Park, the museum will feature new public green space, state-of-the-art cinematic theaters, a research library, numerous spaces for onsite education, restaurants, retail, and event spaces. Additional information at lucasmuseum.org.
Equal Opportunity Policy
The Lucas Museum of Narrative Art embraces diversity and equal opportunity. We are committed to building a team that represents and supports a variety of backgrounds and perspectives. The Lucas Museum fosters a work environment that is free of discrimination and harassment, whether based on race, national origin, gender, gender expression, religion, ethnic background, age, disability, marital status, sexual orientation, or any other criterion prohibited by applicable federal, state, or local laws. We believe that diversity and inclusion among our team is critical to our success, and we seek to recruit, develop, and retain talented people from a diverse candidate pool. Applications from traditionally underrepresented communities are encouraged to apply.
The statements in this description represent typical elements, criteria, and general work performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the job.
Position Summary (Intent and purpose of the role)
Reporting to the Director, Collections Management, the Rights and Reproductions Specialist secures permissions for images and other digital content, resolves issues surrounding copyright and intellectual property, and retains appropriate documentation primarily pertaining to the Museum’s collections. This position also manages permissions extending to related Museum exhibitions, publications and programs. The Rights and Reproduction Specialist will work with the Museum’s licensing partner on licensing museum-generated materials to third parties for all media including images, text, film and other audiovisual work. This position works closely with Curatorial, Publications, Education, Communications and Marketing.
All staff at the Lucas Museum of Narrative Art lead through a deep commitment to diversity, equity, and inclusion, both within the Museum and with the communities that we serve.
Salary and titles will be assigned commensurate to the successful candidates’ education and experience. An attractive compensation package will be offered to the successful candidate(s).
Core competencies for this role
- Planning & Organizing - Sets clearly defined objectives; plans activities and projects well in advance and takes account of possible changing circumstances; manages time effectively; identifies and organizes resources needed to accomplish tasks; monitors performance against deadlines and milestones;
- Delivering Results & Meeting Expectations - Sets high standards for quality and quantity of work; monitors and maintains quality and productivity; works in a systematic, methodical and orderly way; consistently achieves project goals;
- Following Instructions & Procedures - Appropriately follows instructions; follows procedures and policies; keeps to schedules; arrives punctually for work and meetings; demonstrates commitment to the organization; complies with legal obligations and safety requirements of the role;
- Adapting & Responding to change - Adapts to changing circumstances; accepts new ideas and change initiatives; adapts interpersonal style to suit different people or situations; shows respect and sensitivity towards differences; deals with ambiguity and makes positive use of the opportunities it presents;
- Achieving Personal Work Goals & Objectives - Accepts and tackles demanding goals with enthusiasm; identifies development strategies needed to achieve career goals and makes use of developmental or training opportunities.
Primary Responsibilities & Accountabilities
(Key duties or essential priorities for fulfilling the job’s purpose)
Rights and Reproductions Management
- Responds to all correspondence related to intellectual property rights and reproductions. Assist with copyright approval between copyright holders, its representatives, and requestors as needed;
- Collaborates on the development and maintenance of a rights data management system based on The Museum System (TMS) and the Museum’s Digital Asset Management system (DAMS);
- Updates and maintains database of activities related to internal and external copyright and permissions including status, purpose, expenditures, approvals, expiration date and procedures of renewal;
- Develop and document best practices to protect the museum from liability and maintain expertise in copyright law;
- Assist in bringing existing rights records up to appropriate standards
- Guide museum staff on copyright basics;
- Consults with Legal Counsel on issues that require escalation
- Liaise with other museum departments as needed for clearing images use permissions;
- Conduct research to determine intellectual property rights status, including copyright and third-party rights, for all works in the permanent collection and loaned works.
Education & Experience
- Bachelor of Arts degree in Museum Studies, Art History or a related field
- Minimum three (3) years of experience in intellectual property management, preferably within an art museum or image archive
- Demonstrated proficiency and accuracy in using MS Office products, including Word, Excel, and Outlook
- Working proficiency of Adobe Photoshop and Acrobat, FileMaker Pro, and TMS
- Excellent time management, problem solving, and analytical skills
- Advance knowledge of copyright law and digital asset management required
- Knowledge of photography and photographic process, including color correction, color density, and digital image file types
- General understanding of administration of museums and galleries
- Understanding of digital-imaging standards and formats
- Ability to manage multiple work processes and projects simultaneously
- Ability to assess priorities, take initiative and work well under pressure
- Ability to work effectively and independently on a wide variety of projects concurrently, with concern for the tasks assigned, timeliness and the goals of the Department
- Capacity and organizational ability to excel in a fast-paced, diverse, multi-tasked environment and the ability to be receptive to changing priorities
Salary and titles will be assigned commensurate to the successful candidate’s education and experience. An attractive compensation package will be offered to the successful candidates
The Lucas Museum of Narrative Art is proud to offer the following benefits to our full-time, benefits eligible staff:
- Health Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Voluntary Supplemental Life Insurance
- Accidental Death & Dismemberment Insurance
- Voluntary Accidental Death & Dismemberment Insurance
- 403B Plan with employer match
- Parental Leave
- Family Medical Leave
- Healthcare Spending Account
- Dependent Care Spending Account
- Commuter Spending Accounts
- PTO (starting at 26 days your first year)
- Paid Holidays
- Employee Assistance Program